Shared Diary System

The best, off the shelf shared diary system available - Smartdiary allows you to not only create bookings, no matter where you are, it enables an unlimited number of users to access the diary at any given time - allowing them to not only read - but also to create and edit bookings in the electronic diary all at the same time!

Within milliseconds of saving your booking, your electronic diary takes the new data and sends it to your data center on the Smart-Sync servers.  Within seconds, that data will be on ALL of your networked machines, worldwide.

This means, your management and business becomes fully scalable - from two reception desks in one clinic, to 50 offices in 25 countries across the globe!  Our electronic diary's 'Smart-Sync' technology enables you to see your whole business from one place at any time - giving you a truly shared diary system.

Keep your customers happy in these times of need!

As any sensible business owner knows, with times are getting tougher, we need to keep customers, let alone get new ones.  At Smartdiary, we understand that customer relationships are one of the key factors to make your business stand out above the rest.  With this in mind what better way to keep your customers happy than to keep them in touch.

Imagine making a hair booking over the phone and to have received a text within 5 mins confirming your booking with the name of the hairdresser and the time and date of the appointment – wow!  Not only that, you can then generate a letter or email, taking the details from your contact details automatically and have that sent through.  Simple things like ‘would you like a drink prepared for when you arrive?’, will make the customer feel like you really care.

Both of these can be setup in less than 5 mins and ensure that your customer feels great about your business before they even turn up!

Automated SMS messages can be setup to: confirm a booking, remind of a booking ‘x hours’ before and you can even send a text after the appointment thanking them!

For more details on the sms system or our shared diary system or to take a look at our personalised demo of Smartdiary please feel free to contact one of our dedicated specialists today on 0845 128 0 178!

Unlimited access

Just a few benefits of using our electronic diary over other shared diary systems:

• Unlimited users
• Unlimited installs
• Remote and in office access
• No limit to the number of people accessing the diary at once

All of these are included in the licences terms Whether you are purchasing 2 licences or 200, you are secure in the knowledge that every person in your business could install, and use our electronic diary at no extra cost.

If you would like to get an idea on Price, please feel free to get a quote.

Alternatively if you would like a Free, 10 minute Demo why not give us a call today! - one of our Electronic diary Specialists today - all are easy to talk to, UK based and we are confident that we know better than anyone how to get your resource management in top form!

For a quick glance over the shared diary system take a look at our New Video Gallery or take a look at the 14 day Free Trial.

Contacts database

Our shared diary system has the ability to take the full contact details of your clients, customers, prospects, staff and even equipment and rooms! This gives you dozens of fields, each one being changeable and customisable.

From simple name and title fields to fully customisable colour categorisation, which you can filter on to separate your specified contacts.  Should you need to keep a track record of your customers appointments, it is not a problem - with the click of a single button you can load in every appointment that is associated with a contact.

You are able to sort your contacts further using groups contacts, meaning you could have a parent contact of an account or company, then subsequent contacts for the staff within that company.  As an example, you could have 'Smith & Sons Heating' as your group contact, then 'Mr. Smith', 'Master Smith' and 'Jr. Smith' as the contacts attached to the 'Smith & Sons Heating' Company!

Why choose our Electronic Diary System?

Smartdiary provide the best service for making your resource management effective pricing, easy to use and efficient.

We are proud to say that all of our customers receive outstanding support when questions arise, and that our electronic diary is the best available.

Through customer feedback, we have developed Smartdiary over the years to produce a shared calendar system with our customers in mind, having specially developed features through customer suggestions, we know what businesses need in an electronic diary, and we provide that as a high quality, cost effective service.

Give your customers a payment method they can trust

For you to fully realise the power of the Smartdiary ONLINE web bookings system, you need to allow your customers to make payments over the web.  In order to make this happen, Smartdiary ONLINE fully integrates with the Google Checkout online payment facility.

Completely free to setup, Google Checkout only takes a tiny percent of the payments processed online, less than most other online merchants.

Google Checkout provides your customers with the reassurance of a household name on your web and provides you with a safe and secure method of taking payment for your services via the web.

For more information on Google Checkout, visit the Google site.

The Smartdiary electronic planner and booking system is the easy to use, shared diary system that makes managing you business resource simplicity itself.

Smartdiary makes light work of managing your staff and resource and sharing calendars and contacts, so you always have up-to-date information at your fingertips.

• No more double bookings
• No more frustration
• No more 'No Shows'
• Ensure customers turn up on time
• Efficiently deploy staff and resource

Control

Customise and configure Smartdiary to create a diary system which suits your business requirements. Smartdiary's inherent security ensures that you control the flow of information within your organisation, whilst the distributed architecture of Smart-Sync allows your team to work together to get things done.

Synchronisation

Share information with colleagues, business partners, suppliers and customers - Smart-Sync gives you real control over your schedule and those you choose to share it with.

Microsoft Office Integration

Fully integrated with Microsoft Office, automatically send emails and produce letters - just two clicks with your Smartdiary and customers have a fully personalised email or Microsoft Word document ready to go.

SMS Messaging

Integrated SMS messaging provides the most cost effective way to communicate with staff and customers. Not only will you increase efficiency, Smartdiary customers have proven Smartdiary SMS messaging reduces late and no show appointments by up to 75% instantly.

CRM and Data Management

With Smartdiary's comprehensive CRM, Appointment Scheduling System, Contact Management and Reporting functionality, you can ensure that your data is current, accurate and relevant. The inherent communication facility within Smartdiary allows you to maintain constant communication with your customers and increase the speed at which you can respond to market change, ensuring you keep your results high, even on a limited budget.

For further details on the Smartdiary features, click on the links above to go to a specific section, alternatively view our interactive demo, take a look at the New Video Gallery or even try our Free Evaluation.

Ensure your information is where its needed and in the the format you need, whilst you maintain control over who can use it.

Smartdiary gives you the power to control access to your data.

• Control who can access information
• Give users Read/Write permissions
• Keep private information PRIVATE
• Get back in the driving seat

Manage Access

Multiple user profiles enable you to control your user's access. Allow them access your entire electronic planners contacts and calendars, restrict access to read only, or even control access rights allowing users only to see their own calendar and the contacts you choose to share.

Maximise Performance

With Daily, Multiple Day, Weekly, Monthly and Planner views, Smartdiary presents your electronic diary in the way you need it. Allocate and Manage Tasks, keep track of performance and quickly monitor your key performance indicators - Smartdiary is the definitive resource management tool for your business.

Gain Control

Keep track of who created what information and when. Smartdiary keeps a history of who created or deleted your information allowing you to have complete and total control of your shared contacts and diary system.

Share the Workload

Using a combination of appointment labels, user profiles and Smart-Sync technology, your Smartdiary can become your complete work-flow management tool.  Share with your customers or suppliers and you have a robust and cost effective solution.  Keep it simple and your Smartdiary is the most effective and inexpensive booking system for meeting rooms, staff or any resource you can imagine.

When you have access to the same, up-to-date information, your business is more productive. We provide an Electronic diary system, with up-to-date information the norm - not the exception.

• The latest smart-sync technology
• No more double bookings
• Faster resource planning
• Improved customer service
• Increased efficiency

Shared Calendar

One simple to use, easy to understand, shared calendar - accessible to all your staff,and if you choose, your business partners.  Smartdiary truly makes your business diary a tool to increase your productivity.

Shared Contacts

With Smartdiary, anyone in your business has access to a synchronised, accurate, contact database with detailed activity notes.  Personal contacts are marked private, ensuring privacy for those contacts you do not wish to share, through your elctronic diary software or your online diary solution.

Global Access

Whether you have 1 staff member or 1,000, work from 1 office or 20 - the Smartdiary calendar software (using the very latest Smart-Sync technology) allows you access to your data from anywhere - even when your on the move or through your PDA using out web booking system.

Accurate and Up To Date

The life-blood of any business is its customers.  Never send an incorrectly addressed letter, email or message again.  With Smartdiary you get integrated post-code look-ups linked directly to the PostOffice PAF database - the most accurate address database in the UK using the electronic diary system and online booking software.

With our integrated booking system, Smartdiary ONLINE, you can ensure that your staff spend less time taking bookings and more time adding value to your business. The fully automated booking system allows a Smartdiary booking to be made without any human intervention.

ONLINE has been specifically designed to enhance the CORE system. Featuring a comprehensive set of features and an intuitive customisation tool, that facilitates the creation of a bespoke online booking system specific to your business. From disabling the ability to select which diary to book under, to creation of unlimited products through to code only available products - such as 10% off or pay upfront.

Take a look at the Smartdiary ONLINE Demo or read on to find out more.

Always on Effortless implementation Customisable Automated Secure

To see the ONLINE booking system seamlessly integrate with CORE, electronic diary system contact us on 0845 128 0 178 and one of our Smartdiary specialists will gladly show you the Interactive Demo.

To find out more about the Smartdiary ONLINE booking software features or to have a demonstration of Smartdiary ONLINE in action, please call us on 0845 128 0 178, or visit our Contact Us.